Approving or rejecting a proposal: what it changes
After every import, Verbasil shows you what it understood before doing anything with it. That screen is validation, and it introduces itself as the memory's safeguard.
The three actions
- Approve. The item enters the memory. It becomes searchable, it can serve as evidence for an observation, and it counts towards recurrences.
- Uncheck. The item is discarded. Your original source is untouched: you are rejecting a reading, not a document.
- Correct, then approve. The most useful of the three. A rough extraction is fixed in two words, and it is the corrected version that enters the memory.
Why this safeguard exists
A company memory is only worth having if you can rely on it. A system that writes down what it thinks it understood, unreviewed, fills up with approximations nobody can tell apart from facts, and six months later nobody dares use it.
Validation costs a minute per import. It is what separates a memory from a pile.
What rejecting does not do
Rejecting teaches the system nothing, and will not stop it proposing something similar from another source. It is not training, it is a filter at the door.
Didn't work?
- You approved, and you cannot find anything. The item may be filed somewhere other than where you are looking. See Why is my decision missing.
- You approved something wrong. It is not final: the item can be corrected or archived afterwards.
- The screen is empty right after an import. Extraction usually takes under a minute. Reload the page.
FAQ
What happens if I never approve anything?
Nothing. Items stay pending, your memory stays empty, and so do the screens that depend on it. This is the number one cause of "I don't see anything".
Can I approve everything at once?
Yes, there is a button for it. Keep it for sources you are sure about: bulk approval without reading removes the safeguard you just put in place.
Can a colleague approve on my behalf?
Yes, if the memory is shared and they have access. Validation belongs to the memory, not to whoever imported.